Archivist & Data Entry Assistant

2 weeks ago

Co West Midlands, United Kingdom Shakespeare Martineau Full time

Role Context A new role, this will work closely with the TBC, we are seeking a highly skilled and experienced Archivist & Data Entry Assistant to join our team. This position requires a strong background in archiving and records, a proactive approach to problem-solving.

This role involves providing efficient support for the firm’s records destruction process and overall records management activities. Working as part of the wider managed central services team to provide a professional high quality and efficient range of document related services to the firm. Processing data entry requests within the firm’s document and case management systems. Supporting our Responsible Business team to maintain legal reporting, being a visible advocate for this, both across the Group and with our suppliers and collaborating on legal reporting for our BCorp accreditation.

Conducting regular office file audits.
Assist in the archiving process and contribute to wider records management projects.
Completing destruction of files as required in line with our retention and destruction policy
Coordinate with off-site archiving company for file/box destruction.
Digital handling of records
Digital extraction of data from hard copy to databases.
Review of index cards and extraction of data
Inputting data to various databases and spreadsheets · Provide accurate end-of-day reports.
Work closely with the legal team to ensure exceptional client service and maintain strong client relationships. · Working with and assisting the legal teams across the firm as required.

Ability to react to change and prioritize workload in a frequently changing environment.
Willingness to be flexible, taking on responsibilities as the firm's needs change.
Willingness to be flexible, performing additional ad-hoc responsibilities deemed commensurate with the role and being alert to changing accountabilities as the firm’s needs change.
Excellent IT skills, advanced knowledge of Microsoft Office products, and familiarity with PDF software.
Knowledge of case and document management systems is advantageous.
Efficient and accurate typing skills.
Minimum of 12 months’ experience in a similar role, ideally in a legal or professional services environment.
Demonstrable experience in indexing and archiving.
Previous experience in legal administration or law firm management.
Knowledge of industry-specific technology and software applications.
Understanding of ethical and regulatory requirements within the legal profession.
Experience in utilising legal technology solutions.

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Leicester, London, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield. This role can be fully remote or with occasional travel to one of our Midlands hubs.

Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

As a firm we are focused on proactively building and developing diverse teams, bringing different backgrounds, personalities and perspectives together. Welcome to Ampa - a leading group of legal and professional services brands, home to leading legal services firms such Shakespeare Martineau, Lime Solicitors, Mayo Wynne Baxter, Marrons and others.

Our ‘House of Brands’, is where legal and professional service brands converge to unlock exciting opportunities for career advancement, collaboration, and comprehensive business services support across various disciplines including HR, IT, finance, and marketing.

Our overall purpose is to act as the cornerstone that facilitates the growth of every brand within our collective, empowering them with enhanced purchasing capabilities, access to specialised expertise, and a cohesive set of values and culture.

At our core, we are dedicated to creating an environment where each brand thrives through mutual growth and co-operation. Through our shared infrastructure and central support, we enable our brands to flourish, using the strength of our collective resources.

If you are passionate about driving positive change and immersing yourself in an inclusive, diverse, and supportive culture, then we invite you to join our team as we continue to unlock the potential in our people, clients, and investors.

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