Executive Personal Assistant

11 hours ago

England, United Kingdom Scale AI Full time

Scale AI is seeking a highly skilled Executive Assistant based in London to support the Head International Public Sector in their day to day role, plus ad-hoc support to the IPS LT team. Manage complex calendars and schedules for the team, including coordinating meetings, track travel and manage requests, and prioritizing commitments with team members
Book travel including flights, accommodation and transportation
Building strong relationships with key EAs and Chiefs of Staffs of priority customers
Handle high-level administrative tasks such as email management, expenses, document preparation and team administration
Manage any office-related items like ordering/stocking snacks and beverages, guest visits, etc.
Ensuring the office is running smoothly and liaising with the building management for any issues
Organise and run team social events. 5+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry
~ Proficiency in office productivity tools and ability to learn new software quickly
~ Experience in building and managing relationships with high-level external stakeholders, including government officials
~ PLEASE NOTE: Our policy requires a 90-day waiting period before reconsidering candidates for the same role. Our products provide the high-quality data and full-stack technologies that power the world's leading models, and help enterprises and governments build, deploy, and oversee AI applications that deliver real impact. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity or Veteran status.
We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at accommodations@scale.PLEASE NOTE: We collect, retain and use personal data for our professional business purposes, including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants’ needs, provide our services, and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data. Please see our privacy policy for additional information.

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