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Executive Assistant
5 months ago
Job Title: Executive Assistant
Client Location: London
Starting: ASAP
Salary/Pay Rate: £21.98 per hour PAYE
Hours: Full-time
Duration: 6 months
Job Description:
We're recruiting for an Executive Assistant to provide essential support to our client's Vice President of Strategy & Operations. This is a key role in facilitating daily operations and ensuring smooth communication and coordination across global teams.
What you'll do
- Provide comprehensive business support to the VP and their respective teams, ensuring efficiency and productivity.
- Manage complex calendars and schedules, coordinating with internal and external stakeholders across various time zones.
- Handle travel arrangements, logistics, and expenses, ensuring seamless trips for our executives.
- Process business expense reimbursements, invoices, and purchase orders with precision.
- Coordinate meetings, conferences, and presentations, including equipment setup and logistics.
- Organize special projects such as team offsites, team-building activities, and all-hands meetings.
- Assist with department communications and materials, ensuring clarity and consistency.
- Collaborate closely with cross-functional Administrative & Executive Assistants, offering support as needed.
- Address equipment, software, and office-related issues promptly and efficiently.
- Draft, edit, and manage internal and external correspondence, maintaining confidentiality as required.
- Maintain a high level of integrity and discretion when handling sensitive information.
- Flexibility to work onsite between 3-5 days per week at their Shoreditch office.
What you need to succeed
- Solid experience as an Executive Assistant in a high-tech environment.
- Energetic, positive, and motivated attitude with exceptional communication skills.
- Strong organizational skills with the ability to prioritize tasks and exercise sound judgment.
- Detail-oriented approach with the ability to thrive in a fast-paced environment.
- Proficiency in Outlook, PowerPoint, Excel, and Word; experience with Concur or similar expense-reporting software.
- Familiarity with international travel arrangements, passport and visa management, and business travel software.
- Ability to collaborate effectively across diverse teams and personalities.
- Proactive mindset with the ability to work autonomously and follow through on tasks.
- Strong interpersonal skills and the ability to manage complex assignments.
- Bachelor's Degree or equivalent work experience.
Client Description:
A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.
Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.
