Travel & Events Project Coordinator

9 hours ago

AshbyDeLaZouch Leicestershire, United Kingdom Emota Full time

Job Title: Meetings and Events Project Co-ordinator
Brand: Reporting to: Senior Project Manager
You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience.
This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event.
By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.
We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, company pension, life and health insurance and many other benefits.
Delegate And Database Management
Set-up and administer event websites. Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation
Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme
Produce signage, badges, on-site manuals and other documentation
Order currency, uniforms, mobile phones, laptops and other on-site equipment
On-site attendance at events
Help with the selection of venues and production of event proposals
Setting-up and maintenance of client files from confirmation of event to completion and evaluation
Foster the development of your client account by managing delegate relationships through operational delivery
Budget Management
Deliver financial aspects of events following company processes
Help with identification and documentation of cost avoidance / saving measures
Help with scope management
Help prepare budgets and final reconciliations within agreed timelines
Either previous event management experience or a degree in event management
A focus on accuracy, consistency and dedicated to customer service
Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite
The flexibility to travel overseas
Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.
We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Our company is dedicated to building a diverse, inclusive, and authentic workplace.

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