Senior Project Administrator

4 weeks ago

Essex, United Kingdom JCA Engineering Full time

We have an exciting new opportunity for a Project Administrator to join our Construction team based on one of our customer sites on the Hertfordshire/Essex border.

To ensure the delivery of JCA services is of the highest standard and that the company values are observed throughout, ensuring sustainability, value for money and efficiency.
To undertake the production, maintenance, control, issuing and receiving of project documentation throughout the life cycle of the project and ensure this is correctly recorded, filed and saved in line with company procedures.
To support the project team as required in the function of the contract in regards, meetings, ordering office supplies, minutes of meetings etc and support to the projects team.

Coordinating project administration, including organising meetings, monitoring key dates and activities relating to the successful delivery of the project. 
Administration, organisation and co-ordination relating to business-critical documentation, including but not limited to the following: drawings, project information, O & M documents, PQQ documents, meeting minutes/reports, site logbooks.
General administration including meeting minutes, compiling and updating project reports, progressing invoices, updating and monitoring of site registers.
Maintain familiarity with the Company and projects being undertaken so an enquiry can be directed to the most appropriate member of staff promptly.
Manage the administration and maintenance of company records databases accurately and efficiently.
File and archive information that ensures easy retrieval of information.
Assist with basic reports by undertaking basic analysis and research.
Supporting the Contract Manager in assisting with letters of contracts for site agreement.
Typing of meeting minutes.
Maintaining the registers for all training for Construction operatives.
Organising all site stationery/PPE/Consumable requirements for construction projects.
As and when required/directed, prepare a full enquiry pack, collating all subcontractor tender information and issue to the supply chain.
As and when required/directed, compile draft subcontract orders in liaison with the procurement department and the contract management team on the project.
Booking in of staff/deliveries and visitors as required (project specific).
Managing online systems such as diaries, websites and databases.
Making sure office printers and copiers are working as they should be.
Arranging travel and accommodation.
Monitor technical documents review and approval in accordance with agreed schedule.
Minimum GCSE Maths and English grade 4 (C) or their equivalent
Previous office administration experience- covering all aspects of office duties from handling mail, invoices and stock control to preparing office documents.
Business and administration - From basic administrative tasks to higher-level support skills, communication, providing reception services
IT skills: proficient in Microsoft to intermediate level.
Dependable, flexible, self-motivated and uses initiative in order to effectively solve problems.
JCA is a multi-faceted engineering services and construction business. Our core expertise is in the development of buildings and facilities with business critical engineering systems.

We deliver a comprehensive range of services to meet the needs of commercial property owners operating in a number of industry sectors. From design and construction to fit-out and maintenance, JCA provides a bespoke solution to every client project.

We are proud to provide excellence as standard and its our mission to be recognised as leading our industry in service and innovation through engineering and business excellence.

Our defining quality is our ability to manage projects by keeping our clients’ needs at the heart of everything we do. Engineering Projects
Service & Maintenance
Professional Services

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