Exhibition Project Manager

Damn Good Ltd is a family owned and run business, trading since 2004. We are located on a farm in Salford, on the outskirts of Milton Keynes, in our new office building which is located next door to our warehouse and production facilities. We primarily design, build, manage and install exhibition stands and commercial interior environments – providing a complete service from conceptual design to final installation with a top-class project management team looking after all aspects of the project. Main purpose of job: The main responsibilities will be to manage client needs for all exhibition and event requirements. This will involve client meetings, account management, brief taking and pitching to progress the events. You will be working with our in-house design and production teams to design, manage, make and install exhibitions. This will require strict time management of jobs from start to finish to meet tight deadlines, including health & safety submissions, working with suppliers, installation planning and coordination. We do have positions available for Project Managers with experience within the Exhibition Industry and Project Administrators to support the Project and Design Teams. Key Account Management • Events Diary Management • CRM Maintenance and Updates • Client Asset Management • Reporting and Billing Project Design Brief Stage • Event R&D in advance of project kick off meeting. • Coordination of Client and Design Department meetings. • Agenda, Timeline and Summary Reports Supplier and Subcontractors • Suppliers - Building relationships with existing and new suppliers required to deliver exhibitions; Modular System, Flooring, Graphics, Furniture, Event Technology, Lighting, Carpentry Materials, Hospitality Services, Merchandise and more.... • Subcontractors- Booking in subcontractors from a list of approved contractors. Checking off hours worked; on and off-site at DG, and ensuring Invoices are received and correct. Onsite Installation and Breakdown • Supporting DG Install/Breakdown Team • Liaising with 3rd party suppliers and sub-contractors. • Communicating with Venue Suppliers (Handling, Electrical, Flooring, Event Technology, Rigging, Lighting, Plumbing, Cleaning). • Handing over to client and supporting as the event goes live, trouble shooting and assisting with any snagging if required. • Deadlines- Ensuring installations are delivered on time and breakdowns are complete within set venue times allowed. Financial Management • Finance - Set up and send Quotes, chase for PO Numbers and client sign off, issue Invoices and chase payments within set Payment Terms, liaising with client and DG Accounts teams. • Supplier Costs - Manage and review costs throughout the Project, to ensure costs remain within budget for the event. Project Administration • Pre-Event Administration - Set up of Task Management Systems & Folders to kick off Project • Crew - Scheduling on-site and off-site works, arranging and booking travel and accommodation on behalf of installation team, signing off time-sheets for on-site projects. Communicating bookings and projects with team via email and arranged face-to-face meetings. • Transport and Logistics - Booking in-house transport on projects and liaising with 3rd Party Transport Suppliers for additional requirements for multiple or larger installations. • Health & Safety - Ensure documentation to Organisers is submitted and signed off within set deadlines. • Couriers- Liaising with and making bookings with couriers to arrange supplier and client deliveries/ returns pre and post show. • Marketing - Updating Social Media with event details and website with Project detail and photos. Working with in-house designers to ensure updates are carried out on website for most recent events. • Post Show - Complete Post Show Reviews with DG Installation team and clients to gain feedback and make any improvements on delivery moving forward. • Suppliers - Sourcing new suppliers and services and creating new relationships and solutions. Carrying out cost reviews of suppliers services/ products. Candidate Requirements - Essential Skills: 1. Previous experience of working within the exhibition industry 2. Task Management experience, ideally Monday.com 3. Experience of working with Microsoft 365, CRM Database systems and spreadsheets 4. Full UK Driving License and Valid Passport for European/Worldwide travel 5. Experience of working in a fast-paced environment and meeting tight deadlines. 6. Self-motivated and able to work under your own initiative to deliver projects. 7. The ability to communicate with clients, suppliers and our in-house design and production teams A friendly, fun outlook on life and being up for a challenge Location: MK17 8BU Salary: £35,000 - £50,000 pa, subject to experience and skill set. Opportunities for progression and personal development, within the business. Working Hours: Full-Time position, working Monday to Friday 9am to 5:30pm. Industry standard overtime required on occasions and with notice, working early mornings, evenings and weekends to support project requirements. CV’s to be submitted to Rebecca - recruitment@damngood.co.uk