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Flexible Office Advisor

4 months ago

Rugby Warwickshire, United Kingdom Listgrove Ltd Full time

Transport, Logistics and Export Advisor FTC Based in Rugby, Warwickshire

An independent distribution business, looking to strengthen their Logistics and transportation team.

This role will provide support for transport, despatch and good in/deliveries to and from site, ensuring paperwork and Tropos (our ERP system) transactions related to the role are accurate.

Be aware of the production and order planning schedules and be able to provide support and advice on delivery schedules and risks.
Understand the export procedures and be able to create paperwork for export orders and samples for land, sea air freight (following IATA guidance)
Liaise with export haulier partners to ensure correct paperwork is in place and despatched loads are fully compliant.
Placement of POs and/or PRs for transport related services.
Support the creation of a delivery schedule and communication of despatches to stakeholders.
Ensure all inbound deliveries are booked in and slots allocated in and around outbound vehicles and avoid vehicle stacking.
Plan activities related to dispatching, routing and tracking of vehicles, to ensure the optimal, most effective delivery schedule is achieved.
Liaise with customers and ensure deliveries are expected and/or booked in where required.
Support site security and day to day control of entry to all visitors (access camera monitoring) and for ensuring vehicles follow site traffic rules.
Monitor collections/deliveries ensuring they are on time and any issues logged and/or incidents raised.
Support with day-to-day management of transport partners and drivers for the business, ensuring the correct documentation and licenses are in place (e.g. ADR and or/ operators’ licenses); Ensure compliance with transportation-related policies, as well as safety rules and government regulations. H&S Policy, Golden Rules) and exhibit SHE leadership through own behaviours.
Provide general administration support to the operations and office teams as required.


Demonstrable experience in a similar Transportation/Logistics/Export position.
Practical/proactive problem solver and flexible to support a dynamic, customer driven business.
Able to collate data from multiple sources into useable documentation.
Quality conscious and well organised, able to respond quickly to requests for information or support.
Flexible to be able to work on multiple and varied tasks.
Proficient in MS Office tools, especially Excel. For reasons of better legibility, the simultaneous use of the language forms male, female and diverse (f/m/d) is avoided. For EU roles, candidates must be eligible to work and live in the European Union. Five Decades of Market Intelligence
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