Business Administrator

1 month ago


United Kingdom BeFound Full time €50,000

PA & Operations Manager (Maternity Cover)4-month Fixed-Term Contract with the potential to become permanent
London-based, hybrid working
Our client is a global event production, brand experience and creative studio specialising in fashion, beauty, fine jewellery, luxury and entertainment. it's the epicentre of innovation, where dreams metamorphose into extraordinary realities, and where the mundane is transformed into the magical.

An experienced Studio / Operations Manager with + 7 years of experience, ideally within busy agency operations or within a busy creative studio, to join the management team
You have an interest and understanding of culture, design and creativity – events would also be a bonus
You have a flexible and entrepreneurial spirit with excitement to be a part of a growing, ambitious boutique company
You have strong financial acumen, precision with budgets and numbers
Demonstrate strong leadership skills through warmth, collaboration, patience and listening, fostering a positive team climate that inspires others to excel and deliver.

taking responsibility for the smooth day-to-day operations of the business and providing counsel and support to team members and the Founder
Manage and maintain day-to-day operations, running of the studio, facilities, contracts, finance and compliance of the business-related admin
PA assistance with the Founder's diary management and travel across multiple time zones
Be the catalyst for efficient ways of working and creating and maintaining systems and processes plus ensuring current company policies are adhered to.
Retain an overview of project budgets, liaising with producers and the finance team, ensuring project cash flow is in line with company finances, client invoices are sent on time and updating financial forecasts as required
Work with the Finance Manager and company accountants regarding purchase orders, payroll, overtime and staff expenses

Contracts & Legal
Manage the company’s legal and statutory requirements and submissions
Monitor and update contract templates for clients, freelancers and suppliers, ensuring they are relevant, fit for purpose and legally compliant
Work with project leads to ensure that adequate best practice policies are in place and adhered to
recruitment and selection, employee relations, performance and reward management and learning and development
Workflow management - ensuring all projects and pitches are covered for key staff roles
Coordinate appraisals and performance management with Founder & Event Directors
Manage a database of exceptional talent, freelancers, collaborators and contractors
Work to streamline and automate processes and administration tasks
Collect, file and analyse HR data

Lead with a people-first approach, encouraging a company culture that meets and exceeds our company values and ensuring a kind, fun and empathetic work environment
Coordination of staff social events/birthdays
At least 7+ years’ experience working in creative management in agency environments with luxury, high-profile clients
Have experience in operations management and related administration
Experience in detailed financial management
Understanding of contract, employment and H&S requirements
Strong business acumen and creative intelligence

We will use the personal information to consider your application for the relevant role and only share with third parties for recruitment purposes where appropriate.

We will not request any information that is not required for our business needs. As a recruitment agency, BeFound embraces diversity and inclusion and have a business responsibility to represent everyone in our network in a fair manner.



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