HR & TA Coordinator (Temp to Perm)

3 weeks ago


Reading, Reading, United Kingdom Michael Page (UK) Full time
  • Immediate Start
  • Hybrid Working

About Our Client

My client is an international well-renowned and world-leading healthcare and pharmaceutical organisation with head offices in the US.

Job Description

PRIMARY DUTIES & RESPONSIBILITIES:

  • Serves as primary interview scheduling contact for international hiring; schedules interviews, reserves conference rooms, distributes candidate information to interview teams, and troubleshoots scheduling conflicts as they arise.
  • Coordinates international candidate travel arrangements and assists with candidate expense reimbursement.
  • Tracks and files candidate feedback forms and coordinates debrief meetings.
  • Provides applicant tracking system support from posting positions to candidate workflow.
  • Creates employment contracts, amendments and other documents with confidential information.
  • Facilitates on-boarding and coordinates first day details for international hires.
  • Coordinates activities associated with new hire benefits enrolment and employee lifecycle benefit changes.
  • As needed, conducts new hire orientation to assist with new hire on-boarding.
  • Provides general administrative support such as preparing forms and reports, arranging meetings.
  • Provides support for timely and accurate data entry and maintenance of HRIS.
  • Partners closely with Payroll to coordinate flow of updates and changes to meet payroll deadlines.
  • Establishes and maintains employee personnel files.
  • Participates in Talent Acquisition and Human Resources projects by providing administrative support.
  • May provide support around new hire & employee visa requests.
  • Acts as initial point of contact for HR-related employee questions.
  • As needed, assists with audits and personnel file record requests.
  • Ensures work is performed in compliance with company policies including Privacy and other regulatory, legal, and safety requirements.

Performs other duties as assigned.

The Successful Applicant

REQUIRED QUALIFICATIONS:

  1. Knowledge, skills & abilities:
  • Strong administrative and data management skills.
  • Organised and attentive to detail, with excellent follow-through skills.
  • Proven exemplary customer service skills and ability to interact effectively with all levels of management.
  • Experience in handling confidential information.
  • Able to effectively share information related to work product in verbal and written form.
  • Able to contribute to the team by supporting the acceptance of new team members.
  • Demonstrated ability to work accurately and independently, follow instructions and schedules, meet deadlines and handle multiple priorities.
  • Proficiency in Microsoft Office required: Word, Excel, PowerPoint and Outlook.
  • Prior recruiting administrative experience strongly required.
  1. Minimum certifications/educational level:
  • HR / TA certifications or qualifications are desirable but not necessary.
  1. Minimum experience:
  • 1 - 2 years of relevant Human Resources or Talent Acquisition experience.
  • Experience with recruitment processes, applicant tracking systems and HRIS required.

JOB SCOPE:

  • Applies acquired job skills and company policies and procedures to complete assigned tasks.
  • Works on assignments that are semi-routine in nature but recognises the need for occasional deviation from accepted practice.
  • Normally follows established procedures on routine work; requires instructions only on new assignments.

What's on Offer

What's on offer?

  • Work in a supportive, collaborative team environment that encourages growth and development.
  • Gain experience in a globally recognised, innovative organisation.
  • Competitive salary and benefits package.

How to Apply:

If you're passionate about contributing to a growing HR team and ensuring the smooth recruitment and on-boarding of top talent, I'd love to hear from you Please submit your CV for consideration.

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