Document Controller
3 days ago
Document Controller
Cockermouth
About James Walker
A private owned global manufacturing organization, supplying a vast range of high performance fluid sealing products and associated knowledge-based services to virtually every industry sector. With state-of-the-art skills in materials technology, particularly relating to elastomers, polymers, composites and engineering plastics plus extensive expertise in precision machining of exotic alloys for metallic seals, and tension control fasteners for bolted joints.
Your Role
Are you an organized, detail-oriented individual, James Walker Cockermouth are seeking a proactive Document Controller to become an integral part of the quality team. This is your chance to play a vital role in ensuring the smooth flow of documentation and information across the Cockermouth site. The role is 35 hours per week Monday to Thursday 08.45am – 5.00pm and make the most of your weekends with an early finish on Fridays, 08.45am – 12.45pm/3.30pm on alternate weeks.
Key Responsibilities
Document Management:
- Maintain and manage all international and customer drawings, standards, and specifications
- Ensure all documentation, are recorded and maintained in compliance with customer and industry requirements
- Management of Security/ Distribution/ Destruction of restricted documents.
- Ensure documents are stored in the correct locations and are easily retrievable.
- Implement and maintain document control processes and procedures.
Document Distribution :
- Distribute documents to relevant stakeholders as required.
- Ensure timely distribution and receipt of documents.
- Track and manage document distribution and receipt logs.
Document Review and Approval:
- Coordinate the review and approval processes for documents.
- Ensure documents are reviewed and approved by the appropriate personnel.
- Track and manage document review and approval status.
Version Control:
- Maintain version control of documents.
- Ensure that only the latest versions of documents are in circulation.
- Archive obsolete versions of documents.
Compliance and Standards:
- Ensure all documents comply with company and project standards.
- Maintain compliance with regulatory and legal requirements.
- Conduct regular audits to ensure compliance.
Training and Support:
- Provide training and support to staff on document control processes and systems.
- Assist staff with document-related queries and issues.
Reporting:
- Generate and distribute regular reports on document status and activities.
- Provide updates to management on document control activities.
System Management:
- Manage document control systems and software.
- Ensure systems are up-to-date and functioning correctly.
Additional Tasks:
- Create RMA lines for customer returns working with the Quality Engineers.
- Collate monthly KPI figures.
- Conduct Internal processes & system audits to ISO 9001 standards. (Training available)
About you
Essential Experience
- Strong customer facing skills & ethos
- Excellent interpersonal, verbal written communication skills
- Excellent IT skills; including knowing how to use standard softwares and
- databases
- Accuracy & detailed, with high levels of attention to detail
- Strong organisational and time management skills
- Ability to work independently and as part of a team
Preferred Experience
- Ability to read and understand customer specifications/ requirements
- Understanding of ISO9001:2018 requirements
Qualifications:
Essential Qualifications
- Minimum Maths & English qualifications – GCSE level A – C or level 4 or above
Preferred Qualifications
IOS9001:2015 Internal Auditor
Benefits
- Free parking on site
- Early Friday finishes
- Cycle to work scheme
- Employee assistance program
Application End Date: 13/12/2024
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