Office Manager

2 months ago

Edinburgh, United Kingdom Storm ID Full time

The Role

An exciting opportunity has arisen for an Office Manager to join our support team. You will be responsible for ensuring the smooth running of the office, alongside overseeing and supporting essential office and facilities activities to ensure maximum efficiency. We’re looking for someone who loves interacting with people, is organised and has a keen attention to detail.

About you

As the Office Manager you will have some experience with working with people and organizing a variety of office related activities. You’ll be personable, organized and have a keen attention to detail. Some experience of customer service is preferred but isn’t essential.

What we are interested in:

• your commitment to welcoming guests and assisting people

• your ability to stay organized and handle multiple tasks at any given time

• your capacity to clearly and logically solve problems

• your ability to adapt to new things

• have a genuine interest in people and organising facilities and events

You’ll also need to be:

• enthusiastic and motivated

• a great communicator and collaborator

• organised and good at prioritising

• focused and sharp attention to detail.

One more thing – research indicates that marginalised groups of people may not apply for jobs unless they meet 100% of the qualifications. We also know that professionals come from many backgrounds. We value people who bring unique perspectives and new knowledge to our team. If you believe you're qualified, but don't "check all the boxes", please submit an application.

What you'll do

As the Office Manager you will be responsible for a variety of tasks.

Some responsibilities are listed below:

• meet and greet visitors to the office and direct them appropriately

• maintain the front of house area and ensure it is kept clean, tidy and presentable at all times

• answer, screen and forward phone calls as appropriate

• handle various business insurances policies to ensure appropriate cover is in place and policies are renewed on time

• organise company events, conferences, business travel and accommodation

• build positive relationships with internal and external stakeholders

• maintain the condition of the building/office, and arrange for necessary repairs

• use a range of software, including email, spreadsheets, databases, SharePoint and FreeAgent

to ensure the efficient running of the business

• maintain online and paper files and records with effective filing systems

• support colleagues with various tasks including administrative and arranging catering for client meetings

• develop facilities management and office operations budgets for review by the board

• carry out health and safety inductions and office tours with new staff

• review and update health and safety policies and ensure they're observed

• conduct daily, weekly and monthly building checks including fire exits, fire extinguishers, smoke vents, emergency lights and office supplies

• arrange regular testing of water, electrical equipment, fire extinguishers, smoke vents, and safety devices

• handle office contracts and ensure they are renewed on time

• manage the fire risk assessment and subsequent mitigating actions

• arrange first aid and fire warden training staff and monitor when certificates expire

• work with the finance officer to record office expenditure, review and approve invoices, and manage the budget

Did we mention that we offer flexible working which includes remote or hybrid. We want to make sure our people have the flexibility to be the best they can be. We also offer a fully remote/ virtual recruitment process and onboarding to ensure that we can accommodate as many individuals from across the UK.

Benefits

We believe in rewarding our people for the great work that they do. The benefits we offer include:

  • 33 days of leave - that includes 4 statutory days over Christmas and New Year, with all other bank holidays included as regular leave you can take whenever you want
  • paid training and development (after 3 months)
  • performance related pay (after 1 year)
  • private medial insurance with BUPA (after 1 year)

How we hire

We want to get to know more about you during our hiring process. We want to understand your motivations and what drives you.

Our whole hiring process is done remotely and involves:

  • reviewing your application
  • an initial call with our talent team to discuss your application and the role
  • meeting team to discuss your skills and your background
  • a conversation with Storm ID team members about our culture and values

Equal Opportunities

We know that a diverse workforce brings with it diverse ways of thinking, fresh perspectives, and new approaches to solving problems. And that benefits our clients as well as our employees. Storm ID is proud to be an equal opportunities employer and we welcome applications from everyone.

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