DOCUMENT CONTROLLER
1 month ago
Office Administrator/Document Controller
Management/Main Contractor - Pharmaceutical projects
North East - Barnard Castle
Inside Construction have been appointed to recruit an Office Administrator/Document Controller for a management/main contractor who partners with companies across the globe to provide sustainable projects. They work with clients in the pharmaceutical, life sciences, nuclear, power and aviation industries across the UK and offer a management service for new build, refurbishment, and maintenance projects.
Part of a bigger group of companies they have the benefit of being part of a well-established brand with their focus being on sustainable construction solutions.
We are looking for an Office Administrator and Document Controller to support our EPCM small projects framework.
You will be pivotal in ensuring administrative tasks and document control processes are streamlined and effective, supporting the efficient delivery of engineering and construction projects.
Office Administration:
* General Administration - Handle day-to-day administrative tasks such as managing calendars, scheduling meetings, organising office supplies, arranging inductions and managing visitors.
* Manage correspondence, general communications and phone calls.
* Financial Administration - Assist with invoicing, budget tracking, and expense reporting as required.
* Health and Safety Compliance - Ensure all workplace health and safety regulations are followed in the office environment.
Document Management - Implement and maintain document control processes and systems in accordance with existing client arrangements to ensure accurate management of engineering, procurement, and construction documentation.
* Document Review and Distribution - Control the numbering, filing, sorting, and retrieval of electronically stored or hard copy documentation produced by technical teams, projects, or departments.
* Revision Management - Ensure that all documents have correct permissions, are approved, and are up-to-date. Reporting - Generate regular reports on document status and completion, ensuring stakeholders are updated on project documentation status.
* Quality Assurance - Conduct regular checks to ensure compliance with internal standards and contractual obligations concerning document retention, security, and retrieval.
Proficiency in MS Office applications and document management systems.
* Up to 6% matched contributory pension plan
* Life assurance scheme
* 25 days annual leave plus 3 additional days at Christmas for shutdown also ability to buy additional leave.
* Discount scheme (including gym membership, mobile phones etc)
* Flexible/ hybrid working.
* Family friendly policies
* Professional development
This is a fantastic opportunity to join a business that has an impeccable reputation in its field.
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