Head of Conference Operations at Presidents Summit
3 weeks ago
Presidents Summit (part of United Media, ) is Northern Europe’s leading business conference, connecting 3,000+ leaders, entrepreneurs, investors, and policymakers from 50+ countries providing a global business community for today’s and tomorrow's leaders. For more than a decade, Presidents Summit has welcomed world-leading experts such as Bill Clinton, Steve Wozniak, Sir Richard Branson, and Gary Vaynerchuk among 130+ others to provide our business community with the newest actionable insights and inspiration from the world's greatest speakers.
The objective of the role- Manage the operations team in organising international conferences.
- Facilitate seamless collaboration with all departments involved.
- Budgeting tasks and identifying cost-optimization strategies.
- Supplier Research and Management
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Event Planning
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support:
- Keep track and condense internal team queries.
Maintain inventory tracking and regularly update event inventory sheets.
Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Keep track and condense internal team queries.
- Others :
- Quality check of design aspects such as banners, signage, brochure and other promotional materials
- Bachelor's degree in Business Administration, Event Management, Marketing or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication interpersonal and negotiation skills.
- Ability to work independently and collaboratively within a team.
- Experience with graphic design software such as photoshop, indesign, illustrator is a plus.
Flexible
Monday - Friday we work from our office and do not offer remote work.
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