HSE Administrator

KAEFER UK and Ireland Count on us. Job title: HSE Administrator Location: Head Office, Newcastle Contract type : Full time, Permanent At KAEFER, our success is built on our values and culture, which create a supportive and inclusive environment where employees can thrive. We prioritise growth and development, with abundant opportunities for advancement and a commitment to promoting from within. Our wide range of job openings, including entry-level positions, allows for the first steps on the ladder to success. We provide ongoing training and development opportunities to support our employees throughout their careers. The Opportunity We are looking for a HSE Administrator to join our team on a permanent basis. This role will support the SHE leadership team in day-to-day HSE related administration, and coordination of the HSE department and its activities. How you will make an impact Provide general administrative support to the HSE Director and wider HSE Team. Handle incoming HSE enquiries and liaise with external stakeholders where required Support the scheduling of internal/external meetings and keep a record of meeting minutes and distribution. Assist in the preparation, filing and organisation of safety related documentation, ensuring confidentiality of sensitive safety related information. Assist in preparation of HSE related presentations and achieving HSE reporting deadlines. Assist in the organising, tracking and completion of Active Monitoring, Workplace Monitoring and Life Saving Rule Inspection activities/records. Maintain HSE team’s channel on Microsoft TEAMS. Distribute correspondence and internal HSE communications. Support with HSE campaigns and initiatives, procedure review / updates and in the preparation of external audits Support with Prequalification Questionnaires and ASSURE and SYPOL tasks when required Facilitate the SHE team’s use of HSE digital systems Ensure timely delivery of project work, tracking actions of the wider team and compliance. Complete project work including PowerPoint presentations, spreadsheets, reports and agenda material. What you will bring Essential Ability to plan, prioritise and organise own workload Strong attention to detail and accuracy in managing documents and data Professional in approach to dealing with issues and employees. Appreciation of confidentiality and discretion Ability to handle multiple tasks, work as part of a team and meet deadlines Strong written and verbal communication skills Proficient in Microsoft Office suite Excellent information sharing ability and able to adapt to audience Desirable Good level of understanding and knowledge of HSE legislation and codes of practice. Demonstrable understanding of SharePoint / online management system software / action tracking Experience in HSE or construction / heavy industry related environment Experience of dealing with HSE management systems and processes Health and Safety coursework or qualification Why KAEFER? Our mission is clear: to be the most reliable and efficient provider of technical industrial services. KAEFER UK & Ireland provides a large and growing range of industries with asset integrity services including access solutions, insulation, surface protection, HVAC fabrication, E, C&I and more. We focus on improving energy efficiency and extending asset life cycles. The company has twelve operating centres across the UK and Ireland, employing approximately 3,500 highly skilled and experienced people. Our people are our lifeforce and every day they deliver excellence to our customers. KAEFER UK & Ireland is part of the KAEFER Group, a global €2.4 billion business with its headquarters in Bremen, Germany. KAEFER works on more than 5,500 contracts internationally, with around 33,000 employees. With unrivalled experience and expertise, our teams provide trusted partnerships and tailored support to execute even the most challenging and complex projects for clients. We take pride in being part of a global company with common values and many diverse and individual voices. We make positive contributions in the communities where we live and work - after all when it counts, count on us Our Values unite us as a team, they serve as the foundation of everything we do. They define who we are, guide our actions, and inspire us to be our best every day – they are Ambition, Team Spirit, Respect and Reliability. Salary and benefits The salary for this role is competitive and comes with the following benefits: Financial benefits Competitive salary reviewed annually Pension based on minimum of 5% from employee, 7.5% from KAEFER Discretionary, non-contractual, company bonus scheme (annual) Long term service reward Life cover (x3 annual salary) Company Discount Scheme (Pluxee) Work life balance 33 days annual leave per year (inclusive of bank holidays) based on full time contract Option to purchase an additional 5 days annual leave per year Health, Happiness and Family BUPA healthcare assessment, after 2 years service and every 3 years thereafter 24/7 Employee Assistance Line with access to external counsellor Company funded eye tests (VDU and safety glasses) Enhanced family friendly policies Company paid sick leave following probationary period Learning & Development Support to build your professional development plan to grow and evolve with us Payment towards annual professional fees and CPD relevant to roles We are committed to creating a diverse and inclusive workplace and a team that reflects a broad range of perspectives and experiences, where all individuals are valued and have the opportunity to thrive. We encourage applications from people of all backgrounds, experiences, and perspectives. If you’d like to discuss our recruitment process further, or need support during the application stage, please don’t hesitate to get in touch. Unsolicited CVs sent by recruitment agencies will be considered the property of KAEFER UK and Ireland and no fee will be payable.