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Management System Technical Author

3 months ago

United Kingdom Aberdeen Appointments Agency Full time

Our Client is looking for a Management System Technical Author

In this role you will be responsible for the governance and quality of the company Management System, including the production, editing, quality assurance and publishing of controlled management system documents in accordance with our Client’s Management System work processes and procedures.

KEY RESPONSIBILITIES

• Produce controlled management system documents in line with format, specification and quality standards.

• Edit and update existing documents to ensure compliance with format, specification and quality standards.

• Carry out plain English / Human Factors editing on documents to ensure that they are clear, understandable and appropriate to the target audience.

• Carry out quality control editing on the content of all new and updated documents (including spelling, grammar, consistency, structure, sense and technical look-out) in accordance with processes.

• Prepare approved documents for publishing to standards.

• Publish approved documents; both online and in hard copy (where appropriate).

• Communicate controlled document updates to registered Key Users.

• Incorporate and publish approved change requests in accordance with the procedure.

• Assist Document Owners and users throughout the business to ensure compliance with governance processes.

• Update/reproduce technical drawings as required.

• Facilitate controlled document periodic reviews.

• Maintain records and audit trail of all changes to controlled documentation in line with processes.

QUALIFICATIONS/TRAINING

Essential

• Experience or qualifications in proofreading and copyediting of technical documents.

• Experience or qualifications in technical publishing and document management processes.

Preferred

• Experience working with Management System documentation for the oil and gas industry.

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

• Demonstrable proofreading and copy editing skills.

• Advanced Microsoft Word skills (to desktop publishing standard).

• Experience in the use of Microsoft Excel and Visio skills to a high standard.

• Experience in the use of Adobe Acrobat Pro to a high standard.

• Working knowledge of electronic document management systems and data retrieval systems.

Preferred

• Experience in the use of SharePoint.

• Experience in the use of Adobe Illustrator.

• Experience in the use of Adobe InDesign.

• Strong background and experience related to technical documentation for the oil and gas industry.

ADDITIONAL SKILLS/REQUIREMENTS

• A team player with a high degree of self-motivation who can work with minimum supervision.

• A high-level understanding of governance processes, legislative requirements. and the importance of maintaining audit trails.

• Excellent attention to detail with the ability to maintain high standards of accuracy.

• Strong multi-tasking skills with the ability to manage competing priorities and deadlines.

• Excellent communication skills at all levels across the business.

• Excellent organisational skills.