Audio Visual Projects Manager

3 weeks ago

Stevenage Hertfordshire, United Kingdom JLB Recruitment Ltd Full time

The Company A family run business operating as a market leader within the Education & Corporate Audio-Visual installation space. This is a key role within the company where you will be working closely with the wider team on a daily basis, the role suits an individual with strong AV, construction, or technical project management experience. In this role, you will be required to deliver projects that adhere to key specifications, are on time, on budget and to our client's satisfaction. You will ensure that all members of the project team and projects are directed in an organized, efficient and effective manner. You will be required to develop and maintain a respectful, collaborative relationship with all internal project teams. You will be working under pressure and to tight deadlines which will require a calm and organised approach. What are we looking for?

  • Strong attention to detail with a structured methodical approach
  • Demonstrable relevant project management experience in AV, Construction or Technicalproject delivery
  • A strong, confident & assertive communicator
  • Forward thinking with excellent planning skills and a proactive project managementapproach
  • An independent worker who is flexible, responsible and able to work under pressure to meetkey project deadlines & milestones.
  • The ability to work as part of a team with all staff across multiple levels of the business.
  • Excellent time keeping and a flexible approach to working hours.
  • Highly numerate and comfortable working across multiple software packages.
  • Deadline conscious and highly organized with the ability to prioritise and multi-task,managing a challenging workload and meeting strict deadlines
  • Knowledge of current Audio-Visual systems integration equipment & technology.
Roles & Responsibilities
  • Manage project requirements and objectives, including, but not limited to; financial,technical, programme, construction and production coordination, materials, personnel andscopes of work
  • Ensure that projects are completed in a timely, efficient manner to clients' satisfaction andin compliance with all contractual obligations.
  • Manage multiple projects, clients & stakeholders.
  • Prepare and manage project schedules, reports, health & safety documentation & otherrelevant project documentation.
  • Provide and maintain quality communication & updates to key stakeholders through theproject lifecycle.
  • Communicate project progress and statuses, internally and externally with the client,through regular daily, weekly, and monthly project logs, reports and updates
  • Manage changes to schedules, scope and equipment lists.
  • Manage and communicate risk, actions, issues and dependency areas, both commercially andtechnically, internally and externally with the appropriate client and internal teams
procurement, finance, rack build, warehouse and installation & commissioning. •Coordinate with technical project managers to ensure the successful production of technicaldocumentation and drawings.
  • Coordinate with the office admin team to arrange materials & consumables orders
  • Coordinate with the rack build manager & team to assist with the successful production ofracks, lecterns & equipment
  • Work closely with the Sales and Account Management Team to assist with quotations, bill ofmaterials and tender responses.
  • Coordinate with On-Site Installation teams and Technical Project Managers to ensure all thenecessary information, resources and tools are prepared ahead of rack builds and sitemobilisation – including production of H&S Documentation, scope of works, project plans,timelines & programmers.
  • Coordinate with the on-Site Commissioning Team assisting with preparation of a test andcommissioning schedule, including management of paperwork and client sign off
  • Oversee the Projects' site managers and installers
  • Coordinate on-site training and administer client sign-off
  • Ensure that final documentation packages (operations and maintenance manuals, as-builtschematics, etc.) are prepared and contract close-out occurs in a timely manner.
  • Manage internal wash up meetings with various project teams and functions to reviewchallenges and solutions for future projects
  • Coordinate invoicing with Sales Team and assist in collecting accounts receivable.
  • Perform other activities and assume further responsibilities as projects demand and/or asdirected.
Skills and Qualifications
  • Very proficient IT skills: Excel, Outlook, Teams
  • Working knowledge of an internal e-mail system
  • Excellent attention to detail and record keeping
  • Excellent written and verbal communication skills, critical thinking, risk management, andrelationship management skills.
  • Knowledge in Audio/Video technologies and integration preferable.
  • Strong knowledge of construction management and experience working with generalcontractors, architects, electrical contractors, etc.
  • Ability to comprehend and clearly communicate technical requirements/specifications tonon-technical team members, clients, and management
  • Ability to create, read, and edit contracts, schedules, budgets, complete project plans,technical documents, etc.
  • Ability to read & comprehend technical drawings and documentation
  • Strong organizational skills, flexibility, and the ability to manage multiple projects, clients,and tasks simultaneously
  • Ability to interface well with clients and co-workers and to engage with other staffeffectively
Nice to have?
  • Technical or Business degree
  • CTS Certification
  • Prince 2 or equivalent Certification

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