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Property Support Officer

4 months ago

Lichfield Staffordshire, United Kingdom Lichfield West Midlands Traded Services Limited Full time

We’re LWM, a company wholly owned by Lichfield District Council. A local authority in the Heart of England that provides local services to over 100,000 residents. Our District is a beautiful place to live and work, with its historic city centre which has the impressive Lichfield Cathedral and is the birthplace of Samuel Johnson.

Our organisation is ambitious, innovative, and highly driven to be the best in all that we do. We want to further this growth potential in all key areas of the business by hiring great people. In return, we can build stronger foundations, provide quality services, and help support our company objectives longer term.

THE ROLE

The role of Property Support Officer has been developed to support with a number of day to day activities and within the Property team at LWM. The role will mainly support the Senior Estates Surveyor and the Estates Technical Officer. You will support with daily admin duties but also get involved with building maintenance, project support and daily support to the Directors as required. The key responsibility is supporting the asset management team around land and property transactions.

KEY RESPONSIBILITIES

  • Updating of the Council Asset Register / Tenancy Schedule and main records.
  • Searching online and physical databases for Deed / Lease information relating to the LDC estate.
  • Meeting contractors on site at DCH as required.
  • Support the Estates Senior surveyor and the Estates Technical Officer.
  • Attending meetings as required both in person and via teams.
  • Review of lease documents as required and provide responses as requested.
  • Respond to emails and requests for information from the property inbox.
  • Collate information in relation to freedom of information request.
  • Work with the Corporate Landlord Maintenance team to support with any tenant maintenance requests.
  • Raising of purchase orders as required and paying of invoices through CIVICA finance system
  • Filing of all electronic communications.
  • Supporting with workplace functions as requested.

SKILLS AND EXPERIENCE

  • 3-5+ years’ experience in a support role.
  • Use of Microsoft Word, Outlook and Excel.
  • Ability to plan and prioritise work in line with daily/weekly priorities.
  • Ability to review reports from contractors/tenants and prioritise daily work.
  • Excellent organisational and time management skills.
  • Strong communication skills, both written and verbal.
  • Experienced in retrieving data and presenting it back.
  • Experience of working with a broad range of internal stakeholders, LDC, external partners, contractors and tenants.
  • Highly motivated and enthusiastic.
  • A positive and proactive attitude.
  • Attention to detail.

SKILLS AND BEHAVIOURS

  • Embrace and promote the values of the organisation and ensure that the highest standards of conduct and behaviour in line with Companies Code of Conduct.
  • Ensure that service provision respect and reflect the needs and diversity of communities residing within the district.
  • Ensure a positive and proactive approach to the management of health and safety across all areas of responsibility.

You will also benefit from a fantastic salary package including Private Health Care, 5% Pension contribution, Free parking, Hybrid working, fab refurbished offices in a central location. Plus, more Be part of our growing team and amazing culture.

NOTE:

All offers of employment are conditional offer subject to satisfactory clearances which include:

  • Two satisfactory references covering the last 3 years of employment.
  • Evidence of your right to work in the United Kingdom; and Disclosure and Barring Service (DBS) check if applicable.

WHAT NEXT?

To be considered for this exciting new opportunity, please send your CV and Supporting statement to Hannah.fox@lwmts.co.uk.

If you need any support with completing your application, or any part of the recruitment process, please contact hannah.fox@lwmts.co.uk so that we can discuss reasonable adjustments.

We look forward to hearing from you.