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Head of Finance Services

2 months ago

Edinburgh, United Kingdom Edinburgh Chamber of Commerce Full time €50,000 - €65,000

Head of Finance and Corporate Services (PART TIME) Reporting to: CEO
Working Hours : 21 hours per week (flexible working pattern, to be agreed)
Location: Hybrid - central Edinburgh

Chambers of Commerce are at the heart of local business communities throughout the country. Using our respected voice and influence, and strong cross-sectoral network, Edinburgh Chamber of Commerce champions the interests our 850+ members, supporting them to thrive and grow. The Chamber’s stated purpose is to use our respected position and influence to help make Edinburgh the best place for ‘businesses’.

We take an active role in collaborating with businesses and policymakers to help create the economic climate that will ensure the City's and the Region's prosperity. We are apolitical as an organisation, but regularly engage with government at all levels on behalf of our members to ensure their views are heard.

Chamber members have access to a range of benefits to help them succeed in business. This includes access to over 100 networking events each year, support with raising brand awareness in the city, information and insights on key business issues, advocacy and policy support and opportunities to upskill employees through our training programme. As the Head of Finance and Corporate Services at the Edinburgh Chamber of Commerce, you will play a critical role in strategic management and financial planning of the Chamber. To lead and manage the finance and corporate services functions, providing timely and comprehensive financial reports to management, Board and governing Council, whilst ensuring good financial governance of the organisation. The Chamber has a diverse range of income streams requiring adaptable skills and wide ranging accounting knowledge. This role also involves ensuring that all employment regulations are adhered to, and that HR best practice policies and procedures are implemented.

Ensure that the Chamber’s financial and HR practices are in full compliance with statutory requirements, align with strategic goals and support long-term growth and stability.
Develop and implement the financial strategy to support the Chamber’s overall goals and mission.
Provide financial insights to the CEO, Executive team, Board and Council for informed decision-making.
Lead and mentor the finance team, fostering a culture of continuous improvement, accountability and professional development.
Ensure the timely and accurate preparation of financial statements, monthly management reports, ensuring compliance with applicable accounting standards.
Monitor financial risks and implement risk management strategies.
Manage relationships with banks, auditors, vendors and government agencies. Support the CEO and Board with financial presentations and analysis.
Coordinate and liaise with the external auditors, ensuring year-end financial statements sign off within 3 months of the year end.
Oversee cash flow, investments and liquidity management to ensure the financial stability of the Chamber.
Handle all payroll, pension, and employee benefit matters.
Support the smooth onboarding of new employees, including collecting personal details for our records and conducting reference checks.
Manage the annual review and update of the staff handbook and HR policies with guidance from Quest, our external HR advisor.
Provide financial guidance and input for project and contract applications and offer ongoing financial support.
Work with our Head of Operations to ensure effective use of data, maximising our CRM to support data-based decision making, and ensuring clear KPI reporting.

Finance
Oversee the recording of financial information in the Xero accounting system, ensuring adherence to robust processes and procedures.
Provide finance reports for Board and Council meetings, as well as verbal updates at meetings.
Enhance efficiency and accuracy of financial data and KPIs through system integration.
Prepare monthly payroll inputs for submission to the bureau, ensuring timely payment of pensions, PAYE, and NI.
Provide financial guidance on key strategic contracts and projects.

With the support of internal admin resource and advice/guidance from Quest:
Provide guidance and support on all HR matters to managers and staff.
Manage and update the employee management system.
Annually review the staff handbook and policies to ensure compliance with legislation and best practices.
Handle all HR-related matters, such as flexible working requests and maternity/paternity leave.

Experience and Qualities

Proven work experience as a Head of Finance or similar role (E)
Demonstrated experience in strategic financial planning, budgeting and financial reporting (E)
Excellent communication and interpersonal skills with the ability to present complex financial information clearly and concisely (E)
Experience in management of year end accounts/audit (E)
Proficiency in financial software, including Xero (E)
Professional certification such as ICAS, ACCA, ICAEW or CIMA (E)
Experience of providing financial analysis and advice to support the development of business strategies and business cases, such bids for funding (D)
Core office hours are Mon – Thu 9am – 5pm and Fri 9am – 3.