Office Coordinator

1 week ago

Manchester, United Kingdom Prescient Full time

0.4 FTE (part-time)
~ Core hours: 10:00–14:00 (±1 hour), Monday to Thursday, with some flexibility required
~ Contract type: Permanent The Office Coordinator ensures the efficient operation of the office for employees. This role also involves event planning as part of the local culture team, assisting with onsite recruitment and onboarding and offboarding. Office Management: Ensure the smooth running of the office, including organizing and scheduling office wide meetings and lunches, supporting visitors, and conducting ad-hoc support tasks as needed. Nurture an attractive and positive office environment by ensuring the office is clean and tidy, all IT and communications equipment functions effectively and managing stationery and kitchen supplies. Coordinate with external suppliers as required to maintain office operations.
~ Manage basic/minor IT issues such as printer, laptop, and phone setup, triaging more complex issues to the IT team as needed. Event Planning and Coordination : Actively participate in the local culture team, playing a lead role in event planning and coordination to foster a positive workplace culture and engagement among employees.
~ Documentation Management: Maintain files and other documentation through appropriate means to support the overall office environment. Manage centralised communication channels, including telephone and email contact channels, ensuring timely responses and effective communication.
~ Assist in the onboarding process, including office and equipment setup. Health and Safety Compliance: Ensure local office team adherence to company policies, including health and safety, security, and office attendance, while overseeing routine workplace checks and scheduled maintenance of equipment and building systems to maintain a safe, compliant environment for all employees
~ Provide support for other initiatives and duties as assigned, demonstrating flexibility and a proactive approach to office management.


Strong proficiencies with MS Office and/or Google suites
Communication: strong communication skills, both written and verbal, including fluency in business English
Project Management, Time Management & Organisation: demonstrated abilities to effectively support projects to ensure on-time, within-budget, and high-quality deliverables. Demonstrates high attention-to-detail and quality
We are committed to doing our part in the broader communities in which we work and live. As such, all employees will play their part in supporting our broader business mission, vision, purpose and the Prescient brand as well as our commitment toward optimising the social and environmental elements of our communities. We will support these efforts by ensuring regular communications, periodic trainings, volunteering, and other relevant activities. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, colour, religion, sex, national origin, age, physical or mental disability, genetic information or any other category protected by applicable national, federal, state, or local laws.

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