Office Manager

2 weeks ago

Preston Lancashire, United Kingdom JAYCO Recruitment Full time

Office Manager-Business Support – Construction industry

Preston-Lancashire

To £30k

To assist in the provision of administrative support under the direction of the Directors, experience within the construction or engineering industry is highly desirable.

Key accountabilities:

  • Answer incoming telephone calls from customers and clients (must have a good telephone manner).
  • Assist with any administrative duties i.e., scanning and creating / merging PDF documents.
  • Creating documents / collate and format documents for Bids (candidate must have experience or knowledge in Excel, Outlook, Word and Publisher).
  • Manage incoming / outgoing post.
  • Support with expenses and receipts.
  • Support with finance, to include invoices, debt management and Xero.
  • Book accommodation / travel across the business.
  • Support staff with minutes / reports / agendas.
  • Support with compiling tender submissions and bids.
  • Preparing meeting rooms for client meetings and arranging refreshments.
  • PA support to Directors.
  • Responsible for maintaining a safe environment within the office and completing regular reviews of Fire and Health & Safety, including Fire Alarm testing and Fire Drills.

Experience

  • Excellent business administrative experience and experience in financial management.
  • Experience of using own judgement and initiative in responding to queries on behalf of a Senior Managers / Directors;
  • Excellent communication skills,
  • Able to effectively manage and prioritise own workload;
  • Excellent written, listening and oral communication skills;
  • Confident dealing with people at all levels of an organisation,
  • Confident in the use of MS Office.

Skills and abilities

  • Three or more years work experience in the relative business stream with experience in general administrative work;
  • Ability to support opportunities on business development;
  • Reliable and ability to handle sensitive business information;
  • Have good organisational skills;
  • Accurate and efficient;
  • Efficiency in communicating information to staff at different levels.

Qualifications

  • Qualification in business administration / business management;
  • A candidate not possessing the qualifications listed above but with a substantial and clearly established track record of success in a relevant field may also be considered;
  • Must have a driving licence and have access to own car.

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