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Estate Administrator

4 months ago

Northamptonshire, United Kingdom Manpower Full time

Manpower is delighted to be supporting our client in the recruitment of an Estates Administrator to work within a beautiful country house, estate and gardens. This is an excellent opportunity for someone looking for a full time role in a picturesque rural setting.

We are looking for a self-motivated individual to fill the role of Estate Administrator near Northampton. The successful candidate will be required to work on their own initiative, to have the proven ability to use all standard Microsoft office packages to a high standard, be highly organised and posses excellent people skills.

The Estate Administrator will be part of the small Estate team. Whilst each member of the team has their own responsibilities there is a strong team ethos and everyone is expected to assist each other when needed and be aware of what is going on around the estate.

This position focuses on the smooth running of the Estate including the House Opening and Shoot businesses, maintenance of the Estate property providing administrative support to the family who live onsite, and managing the paper and electronic filing systems. The principle duties of the role include the following:

  • Front of house administration dealing with incoming and outgoing calls
  • Liaising with Farm, Estate and Commercial tenants and contractors
  • Organising routine maintenance, repairs and compliance works
  • Assisting with the project management of residential property refurbishments
  • Undertaking annual residential property inspections
  • Maintaining existing Estate property terriers and other property records
  • Maintaining the security register and management records
  • Maintaining spray and livestock records
  • Managing the administration of the vehicle fleet including maintenance of fuel records, arranging MOTs and road fund tax
  • Providing administrative support to the shoot including liaising with shoot clients, organising beaters wages and maintaining shoot records
  • Coding invoices and receipts for the Estate bookkeeper
  • Reviewing supplier statements and obtaining copy invoices as necessary
  • Filing (electronic and paper systems) and archiving

The successful candidate will be required to represent the owner and maintain high standards of tidiness and attention to detail at all times. The successful applicant will be the public face of the Estate and discretion is of utmost importance.

This is a permanent position with working hours being 9.00am – 5.00pm Monday to Friday (1 hr for lunch). During the opening season (May-Sept) the applicant may be expected to work from 10am - 6pm on the days the Hall and/or Gardens are open to the public which may include weekends and bank holidays, therefore flexibility is required.

This opportunity would suit a candidate who has worked in a similar role or within Property lettings. Driving licence is required due to the location.

Please send your CV in the first instance.