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Accounts Administrator

4 months ago

Dacorum Hertfordshire, United Kingdom NLB Solutions Full time

NLB Solutions are working with a business based in Hemel Hempstead to recruit for an Accounts Administrator. The Accounts Administrator will work in a small finance team and support them on the billing and credit control side of things. There will be involvement in sales invoicing, expenses reports and checking sub-contractor details are complying with the law. The business are refurbishing the offices and will need to add again to the team as they have growing over the last 2 years and securing new contracts for a number of large housing projects and associations. The company work in the office for 5 days a week and need someone that is able to fit in with the operational requirements and work between 8 and 5 as standard hours. They offer free parking, BUPA after probation, 25 days holiday and annual company events alongside a supportive team and help to develop and grow into the business. Duties:

  • Ensure supplier bills are posted in line with financial month end
  • Chase suppliers for credit notes on queried purchase orders
  • Chase approval from Project Managers for contractor invoices
  • Assist with any other accounts tasks such as Sales invoicing, Credit Control and any other ad-hoc tasks as instructed
  • Running weekly expense report
  • Completing supplier credit application forms
  • Assist where necessary in obtaining purchase orders from clients to ensure smooth running of Sales invoicing
  • Assist with onboarding of new sub-contractors, obtaining insurances and accreditations
  • Assist with then engagement of new starters
  • Chase insurance certificates and accreditations from Subcontractor annually upon expiry
  • Prepare training agreements for staff and ensure staff sign and return them
  • Receiving calls and directing or actioning
  • To review monthly vehicle defect reports and action accordingly
  • Reviewing the vehicle handbook & carryout DVLA driving license checks & performance of drivers periodically
  • To liaise with Insurance brokers to add/ remove vehicles from insurance policy
  • To assist in managing fuel cards, dart charges & congestion charge accounts
Person Spec:
  • Ideally experience of working in accounts team or administration role previously
  • Good working knowledge of Microsoft 365 especially Excel
  • Good communication skills
  • Attention to detail is essential