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Executive Assistant

4 months ago

london shoreditch, United Kingdom J&C Associates Ltd Full time

We are Global IT Recruitment specialist that provides support to the clients across UK, and Europe. We have an excellent job opportunity for you.


Job Title: Executive Assistant

Location: Shoreditch, London (3-5 days per week onsite)

Duration: Until End of Jan. 2025

Salary: £40k per annum + paid holidays + pension or £206 per day Inside IR35


The Opportunity:

  • The Marketing Strategy & Operations team leads International Product marketing strategy, marketing planning and operations for the Digital Media Marketing Organization.
  • The Executive Assistant for the organization will report to the Vice President, Strategy & Operations and support the EMEA based leadership team.


What you’ll do:

  • Daily business support for the VP and their respective orgs;
  • Calendar management and extensive scheduling with both internal and external partners in timezones around the world;
  • Manage travel schedules, travel logistics, and expenses;
  • Process business expense reimbursement requests, invoices and PO handling;
  • Schedule meetings, conference rooms and presentation equipment;
  • Coordinate special projects including team offsites, team building activities and all hands meetings, and team space planning;
  • Coordinate and create department communications and materials as needed;
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed;
  • Coordinate assistance with equipment, software, and office issues;
  • Create, edit and process internal and external correspondence;
  • Handle confidential information with integrity and exercise discretion;
  • Must be able to work onsite between 3-5 days/week. Candidate will be based in our Shoreditch office.


What you need to succeed:

  • Minimum of 5-7 years of experience as an Executive Assistant in high tech.
  • Successful candidate will be energetic, positive, and motivated with excellent communication skills.
  • Must have the ability to prioritize and apply sound judgment, and the ability to juggle multiple demands simultaneously.
  • Candidate must demonstrate strong attention to detail, accuracy, and be able to work effectively with a minimum of direction in a fast-paced environment.
  • Proficient in Outlook (email and calendaring), PowerPoint, Excel, and Word; experience with Concur or other expense-reporting software.
  • Experience with international travel, passport and visa management, and TripActions or other business travel software strongly valued.
  • Ability to work enthusiastically across organizations and with diverse personalities required.
  • Ability to work autonomously, take initiative, and follow-through.
  • Team player with strong interpersonal skills and ability to manage complex assignments.
  • Bachelor’s Degree or equivalent work experience.